You’re Required to Use the New Form I-9 Starting May 1
As an employer, you are likely well acquainted with the Form I-9, which is used to verify the identity and employment eligibility of all individuals hired for employment within the United States. All employers are required to complete the Form I-9 for each person they hire, regardless of citizenship, and retain the completed forms for a designated time period. The forms must be available for inspection when and if you are called upon for audit.
In January 2020, the United States Citizenship and Immigration Services (USCIS) released a new version of the electronic, fillable Form I-9 for all employers to use. The old form may be used until April 30, 2020 but starting May 1, 2020 only the new form should be used. The new version of the paper form has no changes from the prior version.
The new form must only be used for newly hired employees; it is not necessary to request current employees with a complete, valid Form I-9 already on file complete another during their employment at your company.
The new edition of the electronic Form I-9 includes minor changes, such as:
- Listing additional countries in the Country of Issuance field in Section 1;
- Clarification as to who can act as an authorized representative of an employer;
- Clarifications pertaining to acceptable documentation;
- Clarification that List C documents does not include a worker’s Employment Authorization Document containing a photograph.
You can find additional information, including the new version of the Form I-9 on the USCIS website at https://www.uscis.gov/i-9
If you have any questions regarding the use of the Form I-9 at your company, or any other new hire procedures and documentation, please reach out to our experienced HR Business Partners.